Job Description: VETERANS' MEMORIAL CIVIC & CONVENTION CENTER OF LIMA/ALLEN COUNTY
7 TOWN SQUARE LIMA, OH 45801
TELEPHONE: 419-224-5222
JOB TITLE: Fiscal Officer
PAY RANGE: $40,000 - $50,000 per year depending on experience/qualifications
DEPT: Veterans Memorial Civic and Convention Center of Lima/Allen County (ORC 345)
SUPERVISOR: VP of Operations
EMPLOYEE STATUS: Full-Time
FLSA STATUS: Exempt, At-Will
General Purpose of Job
The fiscal officer serves as the key finance and human resources manager for the facility and is responsible for all the administration of the Civic Center’s financial transactions, under the governance and management of the VP of Operations, CEO, and Board of Trustees. The fiscal officer is expected to have a high degree of accuracy and ability to be able to function as the key manager for monitoring the financial position of the VMCCC. Responsible for all aspects of the fiscal activities of the Department including budget coordination, preparation of financial reports and ongoing monitoring of results. The incumbent also serves as manager of the Parking Garage Management Contract. As the main functions of the position are cyclical, effective scheduling and time management is a must.
Essential Duties and Responsibilities: Works with and advises financial policies, procedures, controls, and reporting systems. Other related duties may be assigned.
Skills and Qualifications: Financial Software, Developing Standards, Audit, Accounting, Corporate Finance, Tracking Budget Expenses, Financial Skills, Analyzing Information, Developing Budgets
Office Administrative Supervision /Other Duties
• Ensure proper records handling and retention of the VMCCC to include records, Trustees, policies.
• Provide and promote good customer service.
50% Fiscal Processing Duties
• Process all invoices for payment including operation, maintenance, capital improvement and project related invoices.
• Prepare, track and manage all purchase orders and authority to pay sheets.
• Prepare pay in documents for remittance to the Treasurer’s Office.
• Initiate, coordinate and manage all departmental transfer and advance of funds.
• Keep up-to-date on County accounting policies and procedures.
• Assist in annual review of insurance protection.
• Responsible for the effective management of the financial accounting system for the facility to include Allen County required records.
25% Fiscal Administrative Duties
• Monitor and confirm financial condition by providing information to external auditors.
• Ensure that accounting practices and controls are in place and effective for all finance records/transactions and in accord with State Auditor requirements.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Publish all financial reports required by the Board of Trustees
• Complete monthly Income Balance and Cash Balance Reports.
• Process all Travel Request and Request for Travel Reimbursement documents.
• Responsible for event settlements with supervision by VP of Operations and CEO.
15% Budget Preparation, Administration and Management
• Coordinate, manage and monitor the annual budget to meet departmental goals.
• Prepare budget worksheets for any staff that manages a department with an annual budget.
• Coordinate quarterly budgetary meetings with key management staff.
• Assist with the budget narrative summary for submittal.
10% Other duties assigned.
• Primary back up to administrative staff, VP of Operations, CEO, and Board of Trustees.
• Support fund development, volunteer relations, and community relations efforts of the VMCCC.
• Adhere to all VMCCC policies and procedures.
• Participate on VMCCC’s team for annual report and annual volunteer appreciation dinner.
Qualifications/Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: Three to five years’ experience in Business, public administration, or related fields; Bachelor’s Degree preferred. Experience/demonstrated knowledge of governmental or non-profit accounting systems, as well as generally accepted accounting standards, practices and procedures beneficial. Ability to troubleshoot and utilize accounting software to prepare VMCCC financial reports as needed by organization. Must have a computer background with knowledge in Microsoft Office, Excel, Word, as well as budgeting or sales software such as Quickbooks.
Language Skills: Ability to read, analyze and interpret general business periodicals journals, professional journals, technical procedures, or governmental regulations. Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community.
Mathematical Skills: High degree of accuracy a must. Ability to work with mathematical concepts such as organizational financial statements, sales forecasts, probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios and proportions to sales and finance situations.
Certificates, Licenses, Registrations: None
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of job, the employee is regularly required to use fingers to feel objects, tools or controls; talk or hear; occasionally stand, walk, sit, reach with hands and arms, stoop, kneel, crouch or crawl. The employee may have to lift up to 15 pounds. Specific vision abilities required by the job include close vision. The noise level in the work environment is moderately quiet.
Essential Functions
With or without reasonable accommodation, the incumbent must:
complete all work as detailed in the illustrative duties section at acceptable productivity levels
demonstrate all skills and abilities as referenced in this job specification at acceptable productivity levels
demonstrate reasonable and reliable attendance
operate all designated equipment at acceptable productivity levels
The Veterans Memorial Civic & Convention Center gives a preference in hiring to honorably discharged veterans of the United States Armed Forces.
To Apply: Visit www.ohiomeansjobs.com and search by reference number OR submit Cover Letter, Resume and References to
[email protected]
