Company Name:
City of Lima

Company Address:
50 Town Square
50 Town Square
Lima, OH 45801

Date Job is Available:
August 21st, 2025

Deadline for Application:
September 21st, 2025

Job Description:

• Serves summons, complaints, garnishments, subpoenas, civil restraining orders and other civil writs of the Court. Including, but not limited to, driving to each indicated address, coordinating with law enforcement as necessary, determining best method of service, and serving paperwork through personal, residence or corporate service
• Supervises evictions. Including, but not limited to, working with landlord to schedule eviction, providing landlord and tenant with basic information about the eviction process, coordinating with law enforcement and other agencies (Allen County Dog Warden, Humane Society) as necessary, driving to each indicated address, supervising the landlord’s removal of property from the premises in a safe and orderly fashion (including removal of vehicles, capping of gas lines, and removal of refrigerator doors), appropriately controlling weapons and prescription drugs, and diffusing conflict during the eviction process
• Executes judgments and replevins according to court order. Including, but not limited to, driving to each indicated address, coordinating with law enforcement as necessary, receiving debtor payment to be paid toward judgment, tagging property, coordinating with various parties for property removal, supervising the plaintiff’s removal of the property, coordinating inventory and appraisal on levied/replevin property, coordinating and supervising sale of property, and remitting sale proceeds and debtor payments to Clerk’s office
• Including, but not limited to, completing entries in the Bailiff computer system documenting field and office activities, which includes the processing and service of civil writs, summons, complaints, garnishments, and other civil writs of the Court, and the execution of judgments and replevins. Also includes completing return paperwork for writs served, and reporting total amount of money collected each month
• Including, but not limited to, prioritizing work and organizing work route, consulting written material, coordinating with the Clerk of Court staff, and interpreting and following case entries and other legal documents (i.e. motions/objections)
• Other duties as assigned. The Lima Municipal Court Judge’s Division retains the right to add, delete, or modify the duties of this position at any time

  Knowledge, skills and abilities necessary for the position:

• Knowledge of Municipal Court operations and Bailiff’s Department policies and procedures
• Knowledge of Court-issued safety equipment, policies and procedures concerning field safety
• Knowledge of legal terminology and federal, state and municipal laws and ordinances pertaining to the service of court documents and the enforcement of judgments
• Knowledge of effective written communication techniques, including spelling, grammar and punctuation
• Knowledge of techniques to minimize and de-escalate tensions and confrontation
• Knowledge of NORIS and civil bailiff software applications as well as MS Windows/Word/Excel/Outlook applications
• Knowledge of record keeping systems and maintaining updated/current records.
• Knowledge of basic math
• Skill in written communication, including proofreading
• Skill in verbal communication, including speaking clearly and listening carefully.
• Skill in dealing with the public and establishing and maintaining effective working relationships
• Skill in operating standard office equipment (including, but not limited to computer, copier, fax, and calculator)
• Skill and ability to successfully complete annual Court-issued Aerosol Chemical Agents (pepper spray) training
• Skill and ability to analyze dangerous field situations rapidly and accurately to take safe and effective evasive measures and withdraw from harm
• Skill in organizing work activities
• Skill in identifying legal paperwork and understanding the dates/deadlines associated with different types of legal work
• Skill in organizing and maintaining information/records
• Skill in compiling and analyzing information/statistics
• Skill in creating an environment of helpfulness, inclusiveness, courtesy and civility
• Ability to correctly interpret and apply Court and Bailiff Department policies and procedures
• Ability to read and comprehend written material, including case entries and other court paperwork
• Ability to establish and maintain cooperative working relationships and to effectively communicate with the public, staff and attorneys
• Ability to interact in a courteous and professional manner with diverse populations, including but not limited to judges, co-workers, and other departments/agencies, and customers (including attorneys, defendants, plaintiffs, and their families
• Ability to listen to individuals to obtain information necessary to provide meaningful and accurate assistance
• Ability to quickly assess situations and respond appropriately
• Ability to maintain self-control under stressful conditions (a professional demeanor), including the ability to effectively communicate with upset, angry or frustrated individuals
• Ability to maintain an even temper across situations and the ability to take verbal abuse
• Ability to document work activities, work independently with minimal direction, prioritize work tasks and complete them in a logical order, manage time and meet deadlines under time pressures and stress
• Ability to appropriately operate and use Court-issued safety equipment
• Ability to maintain Court-issued safety equipment in good working order
• Ability to operate a computer, including keyboarding skills
• Ability to handle sensitive or confidential information
• Ability to effectively analyze information
• Ability to write neatly and legibly
• Ability to speak clearly and listen carefully
• Ability to read a map and drive a motor vehicle
• Ability to follow safe work practices in the field and while driving a motor vehicle
• Ability to create, maintain, and use filing system, analyze information, and prepare and maintain business records
• Ability to collect and summarize statistics and prepare and maintain reports.
• Ability to follow directions
• Ability to work outside regular work hours when needed

Qualifications:
Education:

• Graduation from High School or GED Certificate, required
• Thirty (30) semester hours of course work through an accredited college or university toward a degree in business, criminal justice, or related field, preferred
• Trained on all security equipment and features by the Ohio Supreme Court

Certification:

• Ohio Peace Officer’s Training Program Certificate
• Current firearms certification
• Hiring contingent upon passing background check and clearance as Lima Police Department Auxiliary Officer

Availability:

• Must be able and available to work during the department’s business hours on the days required
• (Monday through Friday, 8:00 a.m. to 5:00 p.m.)
• May be required to occasionally work beyond these hours, and every effort will be made to provide advance notice of such

Experience:

• Minimum one (1) year experience working with the public, required
• Experience in legal or court-related work, field work, and work involving upset or contentious citizens, preferred

Driving:

• Must possess a valid operator’s license, a good driving record, and must provide

own motor vehicle with sufficient liability insurance Background:

• May not have prior convictions for fraud, theft, or crimes involving violence or weapons, or other crimes that would adversely affect the Chief Security Officer’s ability to support the work and function of the department, or represent the Court in a fair, credible and professional manner